Job Summary:
We are seeking a highly organized and detail-oriented Office Manager to join our team. The Office Manager will be responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to the team. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask in a fast-paced environment.

Duties:
- Front desk management: Greet visitors, answer phone calls, and direct inquiries to the appropriate person or department.
- File management: Maintain organized filing systems for both physical and digital documents.
- Training development: Assist in developing training materials and programs for new employees.
- Phone etiquette: Handle incoming and outgoing calls professionally and efficiently.
- Vendor management: Coordinate with vendors for office supplies, equipment maintenance, and other services as needed.
- Payroll administration: Process payroll accurately and on time. Tasks regarding payroll is receiving hours from employees and working with Paychex to process paychecks
- Phone system management: Oversee the operation and maintenance of the office phone system.
- Schedule management: Coordinate meetings, appointments, and travel arrangements for staff members.
- Clerical tasks: Perform general clerical duties such as data entry, photocopying, and scanning.

-Well versed in construction manager software such as Master Library/ Submittal Exchange.

-Accts receivable Experience with Payment Applications utilizing AIA Document G732. This process also includes certified payroll, Lein Waivers.

-Accts Payable which entails receiving invoices and inputting into Quickbooks software.

-Coordination with bonding company for Bid Bond etc.

Requirements:
- Proven experience as an Office Manager or similar role.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with discretion.
- Exceptional communication skills, both written and verbal.
- Ability to work independently with minimal supervision.

-Public Notary (or willing to take test once employed)

-Familiar with Quickbooks

We offer competitive compensation based on experience.

If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $21.54 - $25.94 per hour

Expected hours: 32 per week

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to Relocate:

• Ontario, NY 14519: Relocate before starting work (Required)

Work Location: In person